Governance

How We Make Decisions

How we make decisions

The Sheffield City Region brings together public and private sector leaders to make decisions that drive economic growth and create new jobs.

The Mayor and the Sheffield City Region Mayoral Combined Authority have certain statutory powers over transport and funding from Government, and lead on decision-making.

The Local Enterprise Partnership (LEP) is responsible for setting the strategic direction for the Sheffield City Region. The LEP has a key advisory role and works closely with the Mayoral Combined Authority to make strategic, policy and financial decisions.

All decisions of the Mayor, Combined Authority and LEP are publicly available.

We are strongly committed to putting in place robust decision-making and financial management processes and procedures to ensure that public money is being spent responsibly and is accounted for. We recognise the importance of maintaining and continually improving our governance arrangements, and each year we review and refine our procedures to further improve our accountability.

We also strive to achieve high standards for being open and transparent with the public about how we are investing the money we receive.

 

Combined Authority - Procedures
The Combined Authority Constitution

Our Constitution of the Combined Authority sets out in a single place, how the Combined Authority works, its legal powers and obligations, how decisions are made and the protocols we follow to ensure that we are open, transparent and accountable to the public. The Constitution also outlines the roles and responsibilities for our different Boards and Committees.

Financial Regulations

The Financial Regulations for the Combined Authority set out the financial management policies that we operate and they are a key part of our financial governance arrangements. The Financial Regulations help members and officers to manage the Combined Authority’s finances in line with best practice.

Code of Corporate Governance

The Sheffield City Region Combined Authority and LEP adhere to a Code of Corporate Governance that describes how the public and private sector partnership directs and controls what it is accountable for. It is a public statement that sets out SCR’s commitment to good governance and the way in which the principles of good governance will be fulfilled in practice.

Procurement Policy

When undertaking any procurement, all Boards, Committees, members, officers and staff must comply with our Contract Procurement Rules. You can find current opportunities to supply goods and services to the Sheffield City Region on YORtender

Risk Management Policy

We are committed to managing risk responsibly and maintaining a risk management framework that identifies and assesses risks that threaten the achievement of our objectives.

Data Protection and Security

Due to the nature of our work and particularly in relation to appraising and awarding funding and grants to companies and individuals, we hold and process personal, financial and commercial data. This data is held and processed in compliance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).

Sheffield City Region’s ICT services are supplied by SYPTE and staff are required to adhere to SYPTE’s IT Policy. This policy covers data, and network security.

Code of Conduct

Our Code of Conduct requires our Combined Authority to conform with the Seven Principles of Public Life – selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

Register of Members’ Interests

You can view the Register of Interests for each Board member here. In addition, members are asked to declare any interest in specific agenda items at the start of each Board meeting. You can view the Declarations of Interest made at meetings on the links below:

Gifts and Hospitality

Combined Authority Board Members must submit written notification of any gifts or hospitality with a value of £100 or more within 28 days of receiving that gift or hospitality. Written notification must be submitted to the Combined Authority’s Monitoring Officer.

Confidential Complaints Procedure

If you wish to make a complaint about a member of the Combined Authority, please contact the Deputy Monitoring Officer at:

The Deputy Monitoring Officer
South Yorkshire Joint Secretariat
Barnsley Town Hall,
Church Street
Barnsley,
S70 2TA
E-mail: MMcCarthy@syjs.gov.uk

Local Enterprise Partnership - Procedures
The LEP Assurance Framework

Our Assurance Framework explains what activities and decisions the LEP, Combined Authority and Thematic Boards are responsible for and outlines how we appraise, assess and approve projects and programmes for investment.

We have recently revised the Assurance Framework. You can download a copy of the ‘SCR Assurance Framework 2018’ by clicking the link.

LEP Terms of Reference

Our LEP Terms of Reference outline the role and aims of the LEP Board and the duties of LEP Board members.

LEP Board Recruitment Process

All appointments for private sector LEP Board membership are made through an open, transparent, competitive and non-discriminatory process.

Equality and Diversity Policy

We value the diversity of our communities in the Sheffield City Region and recognise this as a huge asset. To find out more about our approach view our LEP Diversity Policy

Code of Conduct

Our Code of Conduct requires LEP Board members to conform with the Seven Principles of Public Life – selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

Expenses Policy

LEP Board members are entitled to claim back travel and subsistence costs incurred whilst undertaking duties and responsibilities on behalf of the Sheffield City Region. Full details are available in the LEP Expenses Policy.

Register of Members’ Interests

In line with our LEP Declaration of Interest Policy we publish details of our members interests. You can view the Register of Interests for each Board member here.

In addition, members are asked to declare any interest in specific agenda items at the start of each Board meeting. You can view the Declarations of Interest made at meetings here.

Gifts and Hospitality

LEP Board members must notify the Sheffield City Region’s Managing Director in writing of all offers of hospitality and gifts. Further detail is available in the LEP Gifts and Hospitality Policy.

Whistleblowing Policy

Our LEP Whistleblowing Policy provides useful information on how to raise a concern, how the concern will be handled and how concerns will be dealt with sensitively and in confidence.

Confidential Complaints Procedure

To find out more about how to make a complaint and how we deal with any complaints received view our Confidential Complaints Policy.

Freedom of Information

The Freedom of Information Act 2000 gives you the right to request a copy of any information that a public sector organisation holds, including the Sheffield City Region Combined Authority.

In our efforts to be as open and transparent as possible we publish information on our website so that it can be accessed by the public. This includes information published by the LEP. Details on the types of information we publish are in our SCR Publication Scheme and SCR Guide to Information.

If you would like to access information that we hold which is not published on our website, you can ask to see it. You will need to make a request to us in writing. To do this, you can email informationrequests@sheffieldcityregion.org.uk.

We respond to requests for information within 20 working days.

The Freedom of Information Act 2000 gives public bodies the right to refuse a request for information where disclosing the data would breach data protection laws or cause harm. We can also refuse a request if the cost of providing the information would be more than £450, if the request is vexatious, or if it is a repeated request for information from the same person. However, we will not unreasonably withhold information.

Our Decisions & Expenditure
Transport Revenue Budget

The Combined Authority is responsible for approving the annual revenue budget prior to the start of the financial year within the Budget and Policy Framework. This includes setting the transport levy and estimating income and expenditure for the South Yorkshire Passenger Transport Executive (SYPTE).

Revenue and Capital Expenditure

As the accountable body for the Local Enterprise Partnership, the Combined Authority also approves the LEP’s capital and revenue budget.

Capital Programme

The Combined Authority is also responsible for agreeing an annual programme of capital expenditure, together with proposals for the financing of that programme. This includes schemes promoted by both the Combined Authority and those directly managed by SYPTE.

Sheffield City Region Pay Grade Structure

Click here for the senior employee salary information for the current financial year:

Grants Awarded

All schemes and projects seeking capital investment from the Sheffield City Region undergo a thorough appraisal to assess the merits of the application, its strategic fit and value for money. Projects which have progressed through the appraisal process are presented to the Combined Authority Board for approval.

Items of Combined Authority Expenditure over £250

As part of our commitment to be open and transparent, we publish information on all payments made to suppliers and organisations that have a value of more than £250 on a monthly basis. View Payments to Suppliers

Please note that our expenditure is categorised using the Proclass system. This means that each supplier has a defined category which they are assigned, but this does not necessarily mean this is what we are buying. This data is provided for free reuse, including commercial reuse. The right for further use is covered by the Open Government License, published by the National Archives and as recommended by HM Government Data.

Corporate Card Spend

We publish information on all payments made on corporate cards on a monthly basis.
These payments are incorporated into the monthly payment listings of items of expenditure over £250 cross referenced “GPC”

Expenses and Member Allowances

No remuneration is paid to members of the Combined Authority Board, LEP Board or other committees established by the Sheffield City Region. Members are, however, entitled to claim back travel and subsistence costs incurred whilst undertaking duties and responsibilities on behalf of the Sheffield City Region.

Contracts register

We are committed to publishing details of all contracts and agreements in place. This information can be found by following the link here.

Monitoring
Annual Statement of Accounts

All finalised capital and revenue expenditure and income for the Sheffield City Region is detailed in the Annual Statement of Accounts.

SCR’s Final Audited Accounts for 2017/18 can be found here.

You can also download the Annual Statement of Accounts for previous financial years here

Annual Governance Statement

The Annual Governance Statement explains the processes and procedures in place to enable the Combined Authority and Local Enterprise Partnership to carry out their functions effectively. The 2017-18 Annual Governance Statement is contained within the 2017-18 Annual Statement of Accounts. It can also be found at the link above.

Annual Assurance Statement from LEP Chair and Chief Executive

As part of an annual assessment by Government each year, the Chair and Chief Executive of each LEP is required to produce a written statement on the status of governance and transparency and activities that have been delivered over the year.

Annual Report from Section 73 Officer

The report includes a statement from the Section 73 Officer (the designated lead Financial Officer) on the measures that have been put in place over the year to control and monitor programme funding and expenditure.

External Audit

To ensure that we are being efficient and effective in our use of public money and resources, we appoint an external auditor to review the operations of the organisation every year.

Quarterly Monitoring

We undertake quarterly monitoring of financial performance and capital programme delivery during each year to ensure that the overall spending of the Combined Authority is within available resources.

Forward Plan Of Key Decisions

The Forward Plan of Key Decisions is a list of decisions that are scheduled to be made by Sheffield City Region Combined Authority within the next month. These can include decisions with a financial implication such as the funding of major projects in the Sheffield City Region or decisions which may impact on two or more local authority areas.

The plan contains information on the decision to be made (this could be a project or strategy), the date the decision will be taken, the lead officer’s contact details and how to obtain a copy of the relevant reports (subject to confidentiality or restrictions on disclosure).

We update and publish the plan each month, allowing you the opportunity to comment on the decisions to be made before they are discussed by the Combined Authority Board. You can view the Forward Plan of Key Decisions on the links below:

meetings

MEETINGS OF THE PARTNERSHIP

The Local Enterprise Partnership and Combined Authority meet on six weekly cycles.
To see agendas and papers for these meetings follow the link below.